Five ways to turn your procurement and finance teams on to the cloud
According to 8x8, making a strong case for the combined benefits of cloud migration is key to winning the cloud argument
More and more businesses are recognising the benefits of cloud-based data-hosting and communications, yet others are still dogged by procrastination where procurement and finance teams prove difficult to win over.
Misconceptions about migrating to cloud services coupled with a fear of making “wrong” decisions are likely root causes of such corporate resistance, and the concerns require a concerted effort to debunk.
The case for moving to the cloud is strong for a variety of reasons, and it is important not to rely on a single one because to do so would be to ignore interwoven benefits of security, continuity of service, cost-effectiveness, and teamwork. So let’s explore five core strands to sell the proposition.
Businesses that move to cloud-based services benefit from having their data stored in multiple secure locations, protecting it against both unauthorised access and interruptions in availability. As well as reducing data-loss through human error, companies also benefit from the extra security provided by the professional hosting service.
Reduce your costs
Cloud-based services, including “Voice over Internet Protocol” telephony, require less maintenance than traditional services and work out cheaper, on balance, in the long-term than the status quo. Also, upgrades to new service models are more easily effected – and may be included as part of a service agreement, while packages can include flexibility over elements such as data-storage, so that only what is needed is paid for. Additionally, businesses switching to cloud services may find further savings from reduced office-space requirements because of greater flexibility over where staff work.
Whether working from home, en-route to business meetings, or at their regular place of work, staff using cloud-based systems have access to the same documents and software packages, and – using VoIP – their regular phone connections too. Reducing the connection between a team member’s physical location and their ability to do their job is a significant productivity boost.
Just as individual staff members benefit from the increased work-mobility potential afforded by the cloud, teams also reap numerous rewards by having shared access to documents regardless of their own physical location, removing traditional barriers to productivity. VoIP services – such as virtual conferencing – further enhance the cloud’s collaborative clout.
Finally, cloud-based systems offer businesses protection from unforeseen events that directly or indirectly affect their own operations. While severe weather may cause a localised power-outage affecting a business’ premises – or even an entire region, its data will remain safe and accessible from one or more of the host’s multiple locations. The same will be the case should a business suffer a longer-term setback, such as a catastrophic fire. In either situation, the company’s data will be safe and accessible from wherever employees choose to work. Additionally, cloud-based VoIP systems can allow phone calls to be made and received at times when mobile networks are overloaded and not functioning normally.
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